No. P3NFPE-Odisha/08 - 03/2020
Dated at Bhubaneswar the 19th March, 2020
To
Col. Jaleswar Kanhar, IPoS
The Chief Postmaster General
Odisha Circle, Bhubaneswar – 751 001
Sub:- Problems in purchase of
essential items through GeM Portal - reg
Respected Sir,
As brought to the
notice of this Circle Union, the following issues are confronted by the
Divisional Heads while purchasing the required items through GeM Portal.
1.
All the required items are not available in GeM
Portal viz. latest models of Note Counting Machines, Currency Verifiers, and
Printers.
2.
Most
of the sellers are declining to deliver heavy items like printers and racks,
almirahs etc. either due to remote area or for the area has not been
added to their delivery zone.
3.
It
is found very difficult to enroll new local sellers with whom the required
items are available to GeM portal since authorization from the OEM is required
for the purpose and no manufacturer is ready to authorize during the month of
March.
4.
After
order is placed, we have to wait for 120 hours (5 days) for confirmation and it
is not sure that the seller will accept the order or not. If the seller does
not accept the order, it is mandatory for us to wait 120 hours, before placing
another order for same.
5.
If
the order is accepted, delivery of the ordered item(s) will take approximately
15 days. But due to last minute approval and we have only 10 working days in
hand in this March, all the approved items may not be purchased and if
purchased, the bills may not be sanctioned in time.
6.
Product
added to cart limit is 10 days only within which approval from the competent
authority is necessary. But as witnessed, necessary approval is not being given
within the above limit period. As a result, the product added to the cart product
is being deleted creating additional trouble for purchase inviting a situation
that the particular product(s) will not be available in the cart as the price
may vary after the product is removed from cart.
7.
If
the purchase amount exceeds Rs.25000.00, GeM makes it mandatory for comparing product(s)
with 3 other sellers. But it is not automatically done. Moreover, product(s) of
same specification is not available with 03 other separate sellers.
8.
Services
like installation, buy-back etc are not available in time against the items
purchased under GeM portal. Three Aqua Guard water filters purchased by SSPOs,
Bhubaneswar took more than a month for installation and though installed last
week, no installation report has yet been received for availing the facilities
within the warranty / guarantee period.
9.
Rates of the products to be purchased through
GeM portal always remain higher than the same product available locally.
Illustratively, it can be said that the Samsung (M2830W) compatible printer
cartridge which costs around Rs.1700.00 in local market, it available at a cost of Rs.2800.00 in GeM portal. Similarly,
steel racks which cost Rs.1700.00 in the local marker are available in GeM
portal at a cost of Rs.3500.00.
10.
In addition, most of the staff members
especially working in the Divisional Offices are not acquainted with the
process of purchasing items through GeM portal since not trained at all.
Under
the circumstance, due to confrontation of the above issues to purchase the
required products through GeM portal, we may not be able to exhaust the funds
now available under different heads with the Divisional / Unit heads by
31.03.2020 since we have only 10 working days left. As per information
available with us, some Divisional heads like Phulbani, Mayurbhanj etc. have
adequate funds for purchase of the items they need, but have seriously failed
to do so due to difficulties faced by them under GeM portal.
Therefore,
we would like to request for issuing necessary orders to all the Regional /
Divisional / Unit heads to adopt other modes of purchase like LPC etc to
exhaust the available funds before 31.03.2020.
An
early action in this regard is sincerely requested.
Awaiting
your kind response Sir.
With regards.
Yours faithfully,
(Bruhaspati Samal)
Circle Secretary
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