No. P3NFPE-Odisha/02 - 07/2020
Dated at Bhubaneswar the 3rd July,
2020
To
Com. R N Parashar
Secretary General, NFPE
North Avenue P O Building, New Delhi – 110 001
Sub:- Redesigning the process of re-verification of
Service Associations – Suggestions regarding.
Ref.- Directorate letter F. No. 09-01/2018-SR, dated
01.06.2020
Respected Comrade,
This is regarding Recommendations of the
Committee for suggesting modification and better system in verification process
for recognition of Service Associations communicated vide Directorate letter
under reference.
As per Para – 3 & 4 of Annexure – I of
the above Directorate letter, the employee will submit required details online authorizing
his/her deduction of subscription, for the financial year, from the pay roll in
favour of a particular service association and the above details containing authorization
of employee will reach the concerned Divisional Office electronically. The system
will automatically consolidate the name of employees, association wise in the format
as given in PART-1 of Annexure-Ill of the said letter. Further, as per Para 5
of the letter ibid, the Divisional Office will take a printout of the consolidated
details association-wise generated in the system and will confirm the same from
the respective association for its membership in the format as given in PART-II
of Annexure IIl.
In
our opinion, this is not the appropriate process.
Presently, the Letters of Authorization are
collected by the Divisional Union and submitted to the Divisional Head duly authorized
/ countersigned by the concerned Divisional Secretary which has been dispensed
with in the proposed online verification process as above. As a result, the concerned
Divisional Secretary will completely remain in dark as to how many staff members
did exercise their option for his/her Union till the same are received back
from the Divisional Head for confirmation.
Now,
when an employee is applying for anything to the Divisional Head through ESS
portal in SAP, it passes through a forwarding authority i.e. SPM, Postmaster,
DPM, Sr. Postmaster etc. so that both the employee and his immediate authority
can keep a proper track of the purpose of the application ensuring its proper
submission and subsequent disposal.
This
facility can be provided to the Divisional Secretaries / authorized persons of
all Divisional Unions / Associations in SAP Employee Portal under Manager Self
Service through proper mapping with the names of the Unions. The Letter of
Authorization to a particular Union by any staff member in ESS should be
forwarded to the Divisional Head through the Divisional Secretary / authorized
person of his / her desired Union so that a particular Union can keep a track
of the number of applications submitted for his/her Union to the Divisional
Head and actually returned back for confirmation.
As
such, transparency can be maintained and there will be no apprehension of any mischievous
activity after submission by the employee concerned.
Therefore,
it is requested to appraise the Directorate to collect the Employee Id of each
Divisional Secretary / Authorized person and map them suitably in SAP with the
name of his / her Union / Association so that when an employee fills up the
name of the Union / Association, the same will be forwarded to the Divisional
Secretary / Authorized person of that particular Union / Association who will
subsequently forward it to the Divisional Head keeping a record of it.
With regards.
Comradely yours,
(Bruhaspati Samal)
Circle Secretary
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