Circle Union writes to PMG, Berhampur on violation of CCS (RSA) Rules, 1993 and Directorate guidelines in collection of letters of authorization by SPOs, Aska Division.

No. P3NFPEOdisha / Aska Dn. – 05 / 2018

Dated at Bhubaneswar the 18^th April, 2018

To

The Postmaster General

Berhampur  Region

Berhampur – 760 001

Sub:   Violation of CCS (RSA) Rules, 1993 and Directorate guidelines in collection of letters of authorization by SPOs, Aska Division.

Respected Sir,

              We are enclosing here with the copy of letter No. B/G-52/Misc(Vfn)/Ch.V, dated 16.04.2018 issued by SPOs, Aska Division to the Divisional Secretaries of all Unions/Associations of Aska Division with instruction to submit the membership verification form containing the signature of the SPOs, Aska Division which completely violates the CCS(RSA) Rules, 1993.

In this context, we would like to intimate that only during re-verification process conducted in every 5 years by the Department, the Specimen Letter of Authorization containing the signature of the Director (SR & Legal), Dak Bhawan, New Delhi are submitted as per the instruction of the Directorate. There is no such provision for submission of the annual membership verification forms (Letters of Authorization) containing any officer’s signature. Only the proforma Letters of Authorization collected from the new members by the respective Divisional Secretaries are to be submitted every year on or before 30^th April.

As clarified vide Directorate letter No. 18/03/2011-SR, dated 28.07.2011 the signature of the Director (SR & Legal), Dak Bhawan has no relevance in regard to letters of authorization  which may be used for change of option or for seeking new membership in the month of April every year. All the letters of authorization whether bearing the signature of the Director (SR & Legal) or not applied during the month of April may be considered as per the standing instructions.

In no way, the Divisional Head is empowered to circulate the letter of authorization containing his signature.

As such, circulation of  the proforma letter of authorization by the SPOs, Aska Division containing his signature not only violates CCS(RSA) Rules, 1993 and Directorate guidelines issued vide letter No. 18/03/2011-SR, dated 28.07.2011, but a clear encroachment on the power and authority of Director (SR & Legal), Dak Bhawan which is not at all appreciable.

Hence, we would like to request you to kindly guide the SPOs, Aska Division to withdraw the above Letter of Authorization circulated by him immediately allowing the Divisional Secretaries to submit only the proforma Letter of Authorization as per Directorate guidelines issued vide letter No. 18/03/2011-SR, dated 28.07.2011.

The issue may kindly be considered with every priority since only 9 working days are left in April.

             Awaiting an early response, Sir.

With regards.

Attached : As above

 Yours faithfully,

(B SAMAL)

Circle Secretary

Copy for kind information and necessary action to:

1.    The Chief Postmaster General, Odisha Circle, Bhubaneswar – 751 001.

2.    The SPOs, Aska Division, Aska.

3.    The Divisional Secretary, AIPEU, Group-C, Aska Division Aska.

(B SAMAL)

Circle Secretary