No. P3NFPE – Odisha / 04 – 04 / 2017
Dated at Bhubaneswar the 3rd April, 2017
To
1. Com. R N Parashar
General
Secretary, AIPEU, Group-C, CHQ
Dada
Ghosh Bhawan, New Delhi-110 008
2. Com. R N Parashar
Secretary
General, NFPE, CHQ
North
Avenue P O Building, New Delhi – 110 001
Sub:- Review of Transfer Policy Circulated vide Directorate Letter
No.141-141/2013-SPB-II dated 31.01.2014 – Invitation of suggestion / comments
Ref.- Directorate Letter No.141-141/2013-SPB-II dated 28.03.2017
Respected Comrade,
This has a
reference to the Directorate’s letter referred to above inviting suggestion /
comments for review of Transfer Policy already circulated vide Directorate
Letter No.141-141/2013-SPB-II dated 31-01-2014 which was just a compilation of
earlier orders/instructions omitting the orders which are redundant.
While this
Circle Union appreciates the proposed modification for transfer under Rule-38
suggested vide Directorate letter under reference, we have the following additional
suggestions.
1. Clear
definition of “Station Tenure” specifying the cadre to which applicable:
a. As per instructions contained in DG P &
T letter No.69/49/72-SPB, dated 29.08.1973 and No. 69/49/71-SPB I, dated 2
12.1971, the station tenure for non-gazetted staff has already been abolished
and instruction has been issued to transfer such officials to some other post
in the same station on completion of tenure and the tenure for non-gazetted
Postmasters including HSG is 4 years (DG P & T Letter No. 69/15/79-SPB-I,
dated 14.02.1980).
b.
But
while Para 4.2.IX of the Directorate Letter No.141-141/2013-SPB-II dated
31-01-2014 specifies Station Tenure for Gazetted officers to be four years with
provision of extension to six years in
individual cases, Para 4.2.XIII of the
said letter specifies not to enforce the provision of Station Tenure on the cadre of Postal Assistant / Sorting
Assistant.
Since the
order is not quite specific on applicability of Station Tenure to non-gazetted
staff including LSG, HSG-II, HSG-I Postmasters, such officials are being
transferred with incorrect interpretation of the Directorate Letter No.141-141/2013-SPB-II
dated 31-01-2014.
Therefore, the
proposed revised order on Transfer Policy should clearly define the “Station
Tenure” categorizing the cadres to which the same to be applied.
It may be
noted that non-gazetted LSG, HSG-II, HSG-I Postmasters in Odisha Circle have
been transferred recently on the plea of completion of station tenure in clear contravention
to instructions contained in DG P & T letter No.69/49/72-SPB, dated
29.08.1973 and No. 69/49/71-SPB I, dated 2 12.1971 which has already been
intimated to CHQ/NFPE. If such rule is still in force without any supersession,
there should be a mention in the proposed revision of Transfer Policy.
2.
Placing officials in the choice stations :
As specified in
Para 4.2 of the Directorate Letter No.141-141/2013-SPB-II dated 31-01-2014, the
broad principles of rotational transfers are;
a.
Matching
of human resource with requirements of posts and placing officials in the
choice stations may be considered in the overall context of administrative
requirement and austerity measures.
b.
Inter-station
transfers should be restricted to minimum in view of the austerity measure.
Further Para
4.2.I states that all officials due for rotational transfers on completion of
post tenure / station tenure may be asked to give at least three options to be
considered subject to administrative convenience and availability of posts.
But the
reality is far from truth. The posts of LSG/HSG-II/HSG-I postmasters/supervisors
are being managed by TSPAs for years together with complete mismatch of human
resource. Even the LRPAs are manning the posts of the SPM of Single / Double
Handed post offices at the sweet will of the administration. Options exercised
by the officials are hardly acceded to. The austerity measure has never been
implemented firmly though the ruling position was same prior to Transfer Policy
issued vide Directorate letter dated 31-01-2014.
Secondly
consequent upon implementation of Cadre Restructuring proposal of Group-C
postal employees, now the P As working as S As / B E s / Trainers / CBS and PLI
CPC Supervisors who are promoted to LSG and likely to be transferred from such
posts not yet identified as LSG, there will be huge mismatch of human resource.
There is also huge inter-station transfers due to such implementation.
Thus, the
proposed revision of Transfer Policy,
i.
Should
contain specific guidelines to minimize the inter-station transfer and matching
of human resource with requirements of posts for smooth implementation of Cadre
Restructuring proposal for Group-C Postal employees.
ii.
Should
emphasize to accommodate the officials in their choice places even calling for
additional options. The condition that their requests will be considered
subject to administrative convenience which is always going against the
interest of the officials needs to be deleted.
3.
Clear guidelines for transfer and posting of Women / Physically
handicapped employees, employees selected under sportsman quota and Union /
Association Office bearers.
a.
Although Para 5 of the Directorate Letter
No.141-141/2013-SPB-II dated 31-01-2014 clearly specifies to transfer women employees only after ensuring that
basic and essential amenities are available, nothing such happens in reality
and women employees are seen to be transferred in clear violation of Postal
Directorate letter No. 137-10/2011-SPB.II, dated 18.01.2011 instructing all Circle Heads to identify post offices
where basic amenities are not available and take action for providing them
immediately.
b.
Similarly, in spite of clear and repeated instructions
to post the physically handicapped officials near their native places, such
officials are seen to be posted inhumanely in far off places and there is nothing mentioned in the Directorate Letter
No.141-141/2013-SPB-II dated 31-01-2014 regarding transfer of such officials.
c.
The
Directorate Letter No.141-141/2013-SPB-II dated 31-01-2014 is also
silent about transfer of employees appointed under sportsman quota and eligible
for availing suitable off for regular practice.
d.
Though concession of immunity from transfer
from the headquarters of recognized service unions/associations is applicable
to their office bearers, the same has not been incorporated in Directorate Letter
No.141-141/2013-SPB-II dated 31-01-2014 for which these office bearers are
unnecessarily put into troubles.
e.
Since
the instructions contained in the Directorate Letter No.141-141/2013-SPB-II
dated 31-01-2014 is often treated as the final order for transfer by most of
the Divisional / Unit heads, all other rulings/guidelines specified for
transfer and posting of women / physically handicapped employees, employees
selected under sportsman quota and Union / Association Office bearers are often
seen to be sidelined by the administration.
Therefore,
for better staff welfare, the proposed revision of Transfer Policy should
contain specific clauses for the above category of employees in supersession of
all other rulings and guidelines with mandatory implementation without any
deviation.
4.
Frequent transfer on the
plea of administrative necessity / public interest:
Though Para
4.5 of the Directorate Letter No.141-141/2013-SPB-II dated 31-01-2014 states
that transfer may not be effected in the middle of the academic session, it is
often witnessed that transfer and posting orders are being issued by the
authorities frequently throughout the year on the plea of administrative
necessity / public interest.
The above
condition acts as a nice tool to threaten the employees when he/she does not succumbed
to the ill will of the authority.
This
flexibility of transferring officials at anytime on the plea of administrative
necessity / public interest needs to be deleted in the proposed revision of the
Transfer Policy for better staff welfare and fair play of justice.
5.
Rotational transfer from Sensitive to non-sensitive posts:
Although in compliance to CVC
Circular dated 17.04.2008 issued vide No.004/VGL/90 dated 01.05.2008, the Department
of Posts has already identified the Sensitive and Non-sensitive posts vide
Letter No.4-7/2009-Vig dated 13.09.2010, nothing has been mentioned in the Directorate Letter
No.141-141/2013-SPB-II dated 31-01-2014.
Since the Directorate Letter
No.141-141/2013-SPB-II dated 31-01-2014 is the latest compilation of transfer
guidelines without any mention therein on rotation of Govt. servants from
sensitive to non-sensitive posts, this has given an ample scope to avoid all
other guidelines issued in this regard so far. Viz. DoPT OM No.
C-11020/1/2015-Vig, dated 14.09.2015, Dte.’s letter No. 141-141/2013-SPB-II,
dated 29.10.2016 etc.
Therefore, the
proposed revision of Transfer Policy should be a compilation of all the latest rulings/guidelines
on transfer and posting in force omitting all the orders which are redundant in
nature. The compilation needs to be transparent and unambiguous as far as possible
without creating any confusion in any manner.
With regards.
Comradely yours,
(
BRUHASPATI SAMAL)
Circle
Secretary
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